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The 8 Best email signature generator tools In 2022

Professional Email Signatures Trend.

The term “digital signature” is different from “electronic signature” in many aspects. Digital signature creator software generates a compressed version of a document in the form of hash, and you can encrypt it with the help of a key contained in the signatory certificate. After decrypting the hash using the signatory’s key, you can compare it to the original document to validate the signature. Here in this article, we will discuss both electronic and digital email signature generator tools.

What factors contribute to the success of an electronic signature application?

A good signature application must accomplish several tasks.

  1. Obviously, you must add an electronic signature to a document; this is the entire purpose of these apps. However, the simpler and easier it is to do, the more diverse types of documents and devices supported, and the more robust the integrations with other apps and software platforms become. While many email signature generator tools allow you to add email signatures, we want to find the ones that are easy to use and could be integrated into various workflows.
  2. Most of the apps feature to allow you to send a document to another person for signature. This is a critical feature for some signature creators, and we wanted it to be as simple and pleasant for the recipient as signing a document yourself. Additionally, the recipient can do so without installing any app.
  3. We are looking for small business-friendly applications. There are numerous email signature generator tools with high-priced plans, absurd contract lock-ins, and a focus on enterprise clients that are not on our list.
  4. In comparison, we aren’t looking for a specific set of features, any app that can store sensitive documents such as contracts needs to address this issue somehow. Encrypted or password-protected documents, compliance with US or EU government regulations, and support for digital signatures are all-sufficient to pass the test. With that said, ensure that any app you use complies with your country’s or industry’s compliance standards.


The following are the eight best electronic signature applications for 2021:


Designhill tops the list of the best email signature generator tools. There are hundreds of pre-designed templates available to create the email signature easily. It has a very simple interface and easy-to-use tool, If you own a Mac, there is no need to install any software or sign up for any services.


DocuSign is another email signature tool that you can use to generate your email signature. You can easily use this tool, sign up for a free trial, and it will prompt you to upload a document, prepare it for signatures, and send it to recipients almost immediately.

DocuSign comes with an interface that helps to keep track of a large number of different documents at various stages of the signing process. On the Manage dashboard, a sidebar contains:

  • An Inbox for documents or “envelopes” you’ve received.
  • A Sent box for those you’ve sent.
  • A Drafts tab for those you’re currently working on.

There are also Quick View options, which allow you to view any documents that require attention quickly, those that are pending, those that are about to expire or that the recipient failed to sign, as well as all your completed documents.


HelloSign, which Dropbox now owns, is one of the most user-friendly electronic signature applications available. Once logged in, you have two options: send or sign something, or create a template. The actions you’re going to want to take are not buried deep within the sub-menus.

However, the simplicity of the user interface conceals some quite powerful features. HelloSign has the best integrations with cloud storage platforms of all the tested apps. While you might expect it to work seamlessly with Dropbox, it also works with Google Drive, Box, Evernote, and OneDrive.

Adobe Acrobat Reader DC

While Windows PCs lack a built-in option comparable to Preview, you can still quickly sign any document using the free Adobe Acrobat Reader DC app, which you almost certainly already have installed. If you do not have it, you can download it. 


You can create a signature in a few different ways: you can type your name and have Adobe Reader convert it to something that looks like a signature; you can draw one with your trackpad or upload an image of your signature. Drawing is probably the simplest method if you want to create something unique without effort.

ESignatures.io encourages you to send yourself a sample contract to familiarise yourself with the service as soon as you create a free account. The same demo is integrated into the website’s homepage, which is quite awesome. Following that, you are on your own, although the onboarding wizard assists you.


Docsketch is an excellent email signature tool that is a simple-to-use and feature-rich electronic signature application. That it includes an excellent free plan is simply a bonus. If you need to send more documents in the coming months, we strongly recommend upgrading to a paid plan. The Personal plan costs $10 per month and includes five templates and unlimited documents. In contrast, the Business plan costs $30 per month and includes unlimited templates, custom branding. other nice-to-have features such as data validation.


PandaDoc makes it incredibly simple to integrate into your contract signing workflow and easy to use the tool. You can use the free plan. You can arrange for someone to enter their credit card information and be charged when they sign whatever documents you send. Contracts are an excellent way to tie everything together if you send people contracts for a specific service or job. You receive the legally binding agreement and the initial installment in one transaction.

PandaDoc supports several payment gateways, including Stripe, Square, and PayPal. Create an account with the payment gateway you wish to use, then navigate to Settings > Payment Gateways and enable it. While getting started is slightly more involved than with some other apps, the Get Started wizard will guide you through the process. Once your payment gateway is configured, you can add a credit card information form to any document, whether it was created using PandaDoc’s built-in editor or uploaded an existing contract.

OneSpan Sign

OneSpan Sign is suitable for small and large businesses requiring robust security features. Businesses can use the software on-premises or as part of a cloud-based service. Numerous integrations and APIs are available, and the software is compatible with both mobile and desktop devices. Additionally, the tool’s mobile applications are extremely user-friendly.
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