As we’ve streamlined our lives in the majority by using technology, it’s hard to imagine what life was like prior to. With just a few taps on our smartphones, we can make a call to an auto. Change the temperature of our home and get food deliver to our homes, and more. Let’s discuss mailrooms.
But the majority of workplaces haven’t been able to adjust to the new technology that we have in the work place. The pandemic has altered our routines. A lot of companies forced to come up with new ideas to improve the working environment.
Are you thinking about the possibility of giving your office’s Mailrooms an upgrade? If so there are five things you should consider prior to you select the right software to manage your mailroom.
It is a way to be eliminated manual labor
The most effective software to managing mailrooms eliminates manual labor and speed up the entire process of incoming delivery. All they need is a quick scan of the label to start the process which is then automatized.
- Delivery tracking and pickup times.
- Employee-specific packages and match their needs.
- Notifying them of the importance of reminding them of the need to take good care of their packages
As you consider different options, make sure your software for mailrooms reduces the time required to process each delivery, from minutes to just a few seconds.
What tools are you searching for?
Another factor to consider is whether you will require any additional equipment. There’s no reason for you to buy another piece of equipment that’s hard to setup and operate.
Much like the majority of apps you utilize to manage your personal life, it’s possible to manage your packages using an app for your smartphone. The most effective program to manage your mailroom is an app for mobile which makes use of the camera in the phone for scanning mailing labels.
It is also suggested to make sure that you can integrate with other tools you already use. For example, if your office is using Microsoft Teams, Slack as along with Microsoft Team, the software can notify recipients of your packages through these channels. The employees shouldn’t required to download an additional office app.
If the package is in line with that contain recipients
If you receive a package to you, take note of the time it takes to track the contact details of an employee . You can send them an email . Then, keep in touch until they have received the package. If you receive only the occasional package within a day, it shouldn’t be an issue. However, the amount of more than 10 packages per day could result in huge volumes of mail.
For that reason, you’d want a mailroom management software that matches the package with its recipient and sends them notifications-automatically.
Also, consider employees with different names. Someone with undergone informal names or nicknames that is in another language may not be able to see their name in the mailer. It is important to give alternate names for the program in order to ensure that they are compatible.
What is the process for tracking packages?
To cut down on the time spent recording delivery details to packages, you can search for software for the mailroom that can tracking your packages into an online dashboard. Then, you can examine the dashboard and view parcels which have been sitting for a while. Therefore, you’ll be able deal with the parcels before they begin to pile up.
To provide a higher level of security, it is recommended to use the software that needs an image or sign-in at pick-up. If someone isn’t able to locate their item it will be possible to quickly find out if they have committed theft.
How easy is it for you to setup?
The most efficient software for managing mailrooms is one that can be installed in a matter of 30 minutes or less. The steps to set it up it up are simple:
- Download the mobile app.
- Employee directory information is synced.
- Configure notification and reminder settings.
- Employees with different names.
- Incorporate additional layers of protection to ensure that packages are picked up.
The most effective equipment is easy to use by employees, too. Being aware and knowing what to do with the box isn’t difficult.
The amount of employees who return to work each day. This suggests that this is an ideal time to overhaul your delivery services at work. You must ensure that front desk personnel don’t waste time and effort in dealing with packages that are delivered manually. Your employees should feel safe to receive packages at their workplace. They can do their work without fearing the taking their packages away from their home. Your business can benefit from an upgrade in technology. The pile of boxes that clutter your desk is no longer in style.